Privacy Policy

Effective as of August 20, 2019.

This “Privacy Policy” describes the privacy practices of CymaBay Therapeutics, Inc. and our subsidiaries and affiliates (collectively, “CymaBay”, “we”, “us”, or “our”).  This Privacy Policy describes how we collect, use, disclose and otherwise process certain personal information, and explains the rights and choices available to individuals with respect to their information.

CymaBay may provide additional privacy notices to individuals at the time we collect their data. For example, a specific privacy notice may be provided to clinical trial participants that describe our privacy practices in connection with conducting clinical trials. This type of an “in-time” notice will govern how we may process the information you provide at that time. 

Individuals located in the European Union should be sure to read the important information provided here.

 

Personal Information We Collect

Whose Personal Information We Collect

We collect personal information about the following types of individuals: clinical trial participants, patients, patient family members, caregivers or advocates, physicians and other health care professionals, clinical trial investigators, researchers, pharmacists, and other individuals who interact directly with CymaBay or its service providers or business partners, including users of our websites.

How We Collect Personal Information

We collect personal information:

  • Directly from individuals
  • Through our websites
  • From healthcare professionals
  • From contract research organizations and clinical trial investigators
  • From government agencies or public records
  • From third party service providers, data brokers or business partners
  • From industry and patient groups and associations
  • From social media or other public forums (including adverse event information or quality complaints)

 

Types of Personal Information We Collect

The types of personal information we collect and share depend on the nature of the relationship you have with CymaBay and the requirements of applicable laws. We may collect:

  • Health and medical information (such as medical insurance details, information about physical and mental health conditions and diagnoses, treatments for medical conditions, genetic information, family medical history, and medications an individual may take, including the dosage, timing, and frequency) we collect in connection with managing clinical trials, conducting research, providing or working with patient support programs, managing compassionate use and expanded access programs, and tracking adverse event reports
  • Personal and business contact information and preferences (such as name, job title and employer name, email address, mailing address, phone number, and emergency contact information)
  • Biographical and demographic information (such as date of birth, age, gender, marital status, race and information regarding any parents or legal guardians)
  • Professional credentials, educational and professional history, and institutional affiliations
  • Payment-related information we need to pay for professional services, such as consulting, that individuals may provide to us (such as tax identification number and financial account information)
  • If you are a health care professional, we collect information about the programs and activities in which you have participated, details of your business with us, and the agreements you have executed with us
  • Your photograph, social media handle or digital or electronic signature
  • Publicly available information (such as comments describing support for and experience with CymaBay)
  • Other information you provide to us (such as in emails, on phone calls, in market research surveys, or in other correspondence with CymaBay or its service providers or business partners)

 

We may combine other publicly available information, such as information related to the organization for which you work, with the personal information that you provide to us.

Information Automatically Collected

We may automatically log information about you and your computer or mobile device when you access our websites. For example, we may log your computer or mobile device operating system name and version, manufacturer and model, browser type, browser language, screen resolution, the website you visited before browsing to our websites, pages you viewed, how long you spent on a page, access times and information about your use of and actions on our websites.  We collect this information about you using cookies. Please refer to the Cookies and Similar Technologies section for more details.

Changes to Your Personal Information

It is important that the personal information we hold about you is accurate and current.  Please let us know if your personal information changes during your relationship with us by emailing us at dataprotection@cymabay.com

Cookies and Similar Technologies

What are Cookies?

We may collect information using “cookies.” Cookies are small data files stored on the hard drive of your computer or mobile device by a website. We may use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your computer or mobile device until you delete them) to provide you with a more personal and interactive experience on our websites.

We use two broad categories of cookies: (1) first party cookies, served directly by us to your computer or mobile device, which we use to recognize your computer or mobile device when it revisits our websites; and (2) third party cookies, which are served by service providers on our websites, and can be used by such service providers to recognise your computer or mobile device when it visits other websites.

Cookies We Use

Our websites use the following types of cookies for the purposes set out below:

Type of Cookie

Purpose

Essential Cookies

These cookies are essential to provide you with services available through our websites and to enable you to use some of its features. Without these cookies, the services that you have asked for cannot be provided, and we only use these cookies to provide you with those services.

Functionality Cookies

These cookies allow our websites to remember choices you make when you use our websites. The purpose of these cookies is to provide you with a more personal experience and to avoid you having to re-select your preferences every time you visit our websites.

Analytics and Performance Cookies

These cookies are used to collect information about traffic to our websites and how users use our websites. The information gathered may include the number of visitors to our websites, the websites that referred them to our websites, the pages they visited on our websites, what time of day they visited our websites, whether they have visited our websites before, and other similar information.  We use this information to help operate our websites more efficiently, to gather broad demographic information, monitor the level of activity on our websites, and improve the websites.

We use Google Analytics for this purpose. Google Analytics uses its own cookies. You can find out more information about Google Analytics cookies here and about how Google protects your data here.  You can prevent the use of Google Analytics relating to your use of our websites by downloading and installing the browser plugin available here.

Social Media Cookies

These cookies are used when you share information using a social media sharing button or “like” button on our websites or you link your account or engage with our content on or through a social networking website such as Facebook or Twitter. The social network will record that you have done this.

Targeted and Advertising Cookies

These cookies track your browsing habits to enable us to show advertising which is more likely to be of interest to you. These cookies use information about your browsing history to group you with other users who have similar interests. Based on that information, third party advertisers can place cookies to enable them to show advertisements which we think will be relevant to your interests while you are on third party websites.

You can disable certain cookies which remember your browsing habits and target advertising at you by visiting this site. If you choose to remove targeted or advertising cookies, you will still see advertisements, but they may not be relevant to you. Even if you do choose to remove cookies by the companies listed at the above link, not all companies that serve online behavioural advertising are included in this list, and so you may still receive some cookies and tailored adverts from companies that are not listed.

 

Disabling Cookies

You can typically remove or reject cookies via your browser settings. In order to do this, follow the instructions provided by your browser (usually located within the “settings,” “help” “tools” or “edit” facility).  Many browsers are set to accept cookies until you change your settings.

Further information about cookies, including how to see what cookies have been set on your computer or mobile device and how to manage and delete them, visit www.allaboutcookies.org.

If you do not accept our cookies, you may experience some inconvenience in your use of our websites. For example, we may not be able to recognize your computer or mobile device and you may need to log in every time you visit our websites.

Flash Technology

We may use Flash cookies (which are also known as Flash Local Shared Object (“LSOs”)) on our websites to collect and store information about your use of our websites. Unlike other cookies, Flash cookies cannot be removed or rejected via your browser settings. If you do not want Flash cookies stored on your computer or mobile device, you can adjust the settings of your Flash player to block Flash LSO storage using the tools contained in the Website Storage Settings Panel at this website. You can also control Flash LSOs by going to the Global Storage Settings Panel at this website and following the instructions. Please note that setting the Flash Player to restrict or limit acceptance of Flash LSOs may reduce or impede the functionality of some Flash applications, including, potentially, Flash applications used in connection with our websites.

Pixel Tags

We may also use pixel tags (which are also known as web beacons and clear GIFs) on our websites to track the actions of users on our websites. Unlike cookies, which are stored on the hard drive of your computer or mobile device by a website, pixel tags are embedded invisibly on webpages. Pixel tags measure the success of our marketing campaigns and compile statistics about usage of our websites, so that we can manage our content more effectively.

Do Not Track Signals

Some Internet browsers may be configured to send "Do Not Track" signals to the online services that you visit. We currently do not currently respond to do not track signals. To find out more about "Do Not Track," please visit http://www.allaboutdnt.com.

How We Use Your Personal Information

To Operate Our Websites

If you use our websites, we use your personal information to:

  • Operate, maintain, administer and improve our websites
  • Better understand your needs and interests, and personalize your experience with our websites
  • Provide support and maintenance for our websites
  • Respond to your requests, questions and feedback

 

To Perform and Administer Clinical Trials, Research, Studies and Other Related Activities

We may use your personal information when necessary to facilitate our clinical trials, research, studies, and other related activities, such as to:

  • Staff and manage clinical trials, including by investigators and participants
  • Track and respond to safety and quality concerns (including product recalls)
  • Support public health initiatives, symposia, conferences, and scientific, educational and volunteer events
  • Facilitate compassionate use and expanded access programs
  • Define and manage patient engagement activities and patient support programs
  • Identify and engage thought leaders and external experts

 

To Communicate with You

If you request information from us or participate in our programs or engage with us in another manner, we may send you CymaBay-related marketing communications as permitted by law. You will have the ability to opt out of such communications.

To Comply with Law

We use your personal information as we believe necessary or appropriate to comply with applicable laws, lawful requests and legal process, such as to respond to subpoenas or requests from government or regulatory authorities.

To Comply with Regulatory Monitoring and Reporting Obligations

We use your personal information as we believe necessary or appropriate to comply with regulatory monitoring and reporting obligations, such as those related to adverse events, product complaints, patient safety, and financial disclosures.

With Your Consent

We will request your consent to use your personal data where required by law, such as where we use certain cookies or similar technologies or would like to send you certain marketing messages.  If we request your consent to use your personal data, you have the right to withdraw your consent any time in the manner indicated when we requested the consent or by contacting us.

To Create Anonymous Data for Analytics

We may create anonymous data from your personal information and other individuals whose personal information we collect.  We make personal information into anonymous data by excluding information that makes the data personally identifiable to you, and use that anonymous data for our lawful business purposes. 

For Compliance, Fraud Prevention and Safety

We use your personal information as we believe necessary or appropriate to (a) enforce the terms and conditions that govern our websites and our business; (b) protect our rights, privacy, safety or property, and/or that of you or others; and (c) protect, investigate and deter against fraudulent, harmful, unauthorized, unethical or illegal activity.

How We Share Your Personal Information

Affiliates
We may disclose your personal information to our subsidiaries and corporate affiliates for purposes consistent with this Privacy Policy. 

Service Providers
We may employ third party companies and individuals to perform services on our behalf, including but not limited to:

  • Contract research organizations that conduct clinical trials
  • Service providers that provide certain services related to clinical trials, such as third party laboratories
  • Data storage and analytics
  • Customer service (including a medical information line) and patient support providers (including for product quality and adverse event reporting, patient co-pay assistance, medicine intake adherence programs, etc. as applicable)
  • Product recall administration
  • Technology services and support (including email and web hosting providers, marketing and advertising technology providers, email and text communications providers, mobile app developers)
  • Event planning and travel organizations that help facilitate CymaBay programs
  • Payment, shipping and fulfillment service providers

 

Business Partners and Other Professionals and Organizations
We may disclose your personal information to partners, in connection with the development and promotion of our business. We will ask for your consent before disclosing your information with our business partners where required by applicable law. We may also share your personal information with health care professionals, researchers, academics, public health organizations, and publishers for purposes consistent with this Privacy Policy.

Internal Professional Advisors
We may disclose your personal information to professional advisors, such as lawyers, bankers, auditors and insurers, where necessary in the course of the professional services that they render to us.

Compliance with Laws and Law Enforcement; Protection and Safety
We may disclose information about you to government or law enforcement officials or private parties as required by law, and disclose and use such information as we believe necessary or appropriate to (a) comply with applicable laws and lawful requests and legal process, such as to respond to subpoenas or requests from government authorities; (b) enforce the terms and conditions that govern our websites ; (d) protect our rights, privacy, safety or property, and/or that of you or others; and (e) protect, investigate and deter against fraudulent, harmful, unauthorized, unethical or illegal activity.

Business Transfers
We may sell, transfer or otherwise share some or all of our business or assets, including your personal information, in connection with a business deal (or potential business deal) such as a merger, consolidation, acquisition, reorganization or sale of assets or in the event of bankruptcy, in which case we will make reasonable efforts to require the recipient to honor this Privacy Policy.

Additional Program Terms

In some situations, we may have a separate agreement or relationship with you with respect to a specific type of processing of your data, such as if you participate in a special program, activity, event, or clinical trial.  These situations will be governed by specific terms, privacy notices, or consent forms that provide additional information about how we or third parties we do business with will use your information.  We will honor these additional terms with respect to your information and thus, strongly recommend you review the additional terms, notice or consent form (as applicable) prior to participating in any such programs.

Your Choices

Access, Review, Update Your Information

If you become aware that the personal information we maintain about you is inaccurate, incomplete, misleading, irrelevant or out of date, or if you would like to access or review your information, you may contact us at dataprotection@cymabay.com.

Marketing Communications

You may opt out of marketing-related emails by clicking the “Unsubscribe” link at the bottom of each such email, or by sending an email with the subject line “Unsubscribe” as directed in each such email. You may continue to receive business-related and other non-marketing emails even if you Unsubscribe.

Testimonials

If you gave us consent to post a testimonial on our websites or social media channels, but wish to update or delete it, please contact us.

Choosing Not to Share Your Personal Information

Where we are required by law to collect your personal information, or where we need your personal information in order to facilitate a business or clinical relationship with you or otherwise work with you, and if you do not provide this information when requested (or you later ask to delete it), we may not be able to continue and may need to terminate our relationship with you.  We will tell you what information you must provide to us by designating it as required when we request the information or through other appropriate means.

Security

The security of your personal information important to us.  We take organizational, technical and physical measures designed to protect the personal information we collect, both during transmission and once we receive it.  However, no security safeguards are 100% secure and we cannot guarantee the security of your information.

Children

We do not knowingly collect personal information from children under age 13 in the United States through our websites. If we learn that we have collected personal information directly from a child under the age of 13 through our websites, we will delete that information.

International Data Transfers

CymaBay is headquartered in the United States and has affiliates and service providers in other countries, and your personal information may be transferred to the United States or other locations outside of your state, province, country or other governmental jurisdiction where privacy laws may not be as protective as those in your jurisdiction.

Individuals in the European Union should read the important information provided here about transfer of personal information outside of the European Economic Area.

Other Sites and Services

For your convenience and information, we may provide links to websites and other third-party content that is not owned or operated by CymaBay. These links are not an endorsement, authorization or representation that we are affiliated with that third party. We do not exercise control over third party websites or services, and are not responsible for their actions. Other websites and services follow different rules regarding the use or disclosure of the personal information you submit to them. We encourage you to read the privacy policies of the other websites you visit and services you use.

Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. We encourage you to periodically review this page for the latest information on our privacy practices. If we make material changes to this Privacy Policy you will be notified in a reasonable manner likely to reach you (such as posting a new privacy policy on our websites, or a specific announcement on this page).

Any modifications to this Privacy Policy will be effective upon our posting of the new terms and/or upon implementation of the changes (or as otherwise indicated at the time of posting). In all cases, your continued use of our websites and continued business or clinical relationship after the posting of any modified Privacy Policy indicates your acceptance of the terms of the modified Privacy Policy.

Contact Us

If you have any questions or concerns at all about our Privacy Policy, please contact us at:

CymaBay Therapeutics, Inc.
7575 Gateway Blvd., Suite 110
Newark, CA 94560
Attention: Legal Department

You can contact our data protection officer at:

7575 Gateway Blvd., Suite 110
Newark, CA 94560
dataprotection@cymabay.com
Attention: Data Protection Officer

Additional Information for European Union Users

Personal information

References to “personal information” in this Privacy Policy are equivalent to “personal data” governed by European data protection legislation.

Controller and Data Protection Officer

CymaBay is the controller of your personal information for purposes of European data protection legislation.  See the Contact Us section above for contact details.  CymaBay’s EU representative is CymaBay Ireland, Limited and can be reached at: 6th Floor, 2 Grand Canal Square, Dublin 2, D02 A342, Ireland.

Legal Bases for Processing

We only use your personal information as permitted by law.  We are required to inform you of the legal bases of our processing of your personal information, which are described in the table below.  If you have questions about the legal basis of how we process your personal information, contact us at dataprotection@cymabay.com.

Processing Purpose (click link for details)

Legal Basis

To Facilitate a Business or Clinical Relationship

Where we have a contract governing this processing purpose, the processing is necessary is perform that contract, or necessary to take steps that you have requested prior to entering into the contract.

In other cases, these processing activities are necessary to protect your, or another person’s, vital interests.

To Perform and Administer Clinical Trials, Research and Development Activities

Where we have a contract governing this processing purpose, the processing is necessary is perform that contract, or necessary to take steps that you have requested prior to entering into the contract.

Where we process sensitive personal data in connection with this processing purpose, the processing is necessary for scientific or historical research purposes or statistical purposes.

In all other cases, these processing activities constitute our legitimate interests.  We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal information for our legitimate interests. We do not use your personal information for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

To Operate Our Websites

To Communicate with You

To Create Anonymous Data for Analytics

For Compliance, Fraud Prevention and Safety

These processing activities constitute our legitimate interests.  We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal information for our legitimate interests. We do not use your personal information for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

To Comply with Regulatory Monitoring and Reporting Obligations

To Comply with Law

These processing activities constitute our legitimate interests. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal information for our legitimate interests. We do not use your personal information for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

With Your Consent

Processing is based on your consent. Where we rely on your consent you have the right to withdraw it anytime in the manner indicated when we requested the consent or by contacting us.

 

Use for New Purposes

We may use your personal information for reasons not described in this Privacy Policy where permitted by law and the reason is compatible with the purpose for which we collected it.  If we need to use your personal information for an unrelated purpose, we will notify you and explain the applicable legal basis.

Retention

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymize your personal information (so that it can no longer be associated with you) in which case we may use this information indefinitely without further notice to you.

Your Rights

European data protection laws give you certain rights regarding your personal information. You may ask us to take the following actions in relation to your personal information that we hold, but we may not be able to grant your request depending on the circumstances:

  • Opt-out.  Stop sending you direct marketing communications.  You may continue to receive business-related and other non-marketing emails.
  • Access.  Provide you with information about our processing of your personal information and give you access to your personal information.
  • Correct.  Update or correct inaccuracies in your personal information.
  • Delete.  Delete your personal information.
  • Transfer.  Transfer a machine-readable copy of your personal information to you or a third party of your choice.
  • Restrict.  Restrict the processing of your personal information.
  • Object. Object to our reliance on our legitimate interests as the basis of our processing of your personal information. 

 

You can submit these requests by email to dataprotection@cymabay.com or our postal address provided above.  We may request specific information from you to help us confirm your identity and process your request. Applicable law or other considerations may require or permit us to decline your request.  If we decline your request, we will tell you why, subject to legal restrictions. If you would like to submit a complaint about our use of your personal information or response to your requests regarding your personal information, you may contact us as described above or submit a complaint to the data protection regulator in your jurisdiction.  You can find your data protection regulator here.  

Cross-Border Data Transfer

Whenever we transfer your personal information out of the EEA to countries not deemed by the European Commission to provide an adequate level of personal information protection, the transfer will be based on safeguards that allow us to conduct the transfer in accordance with the EEA’s data protection laws, such as the specific contracts approved by the European Commission as providing adequate protection of personal information, which are available here. For details, see the European Commission’s website for model contracts for the transfer of personal information to third countries.

Please contact us for further information on the specific mechanism used by us when transferring your personal information out of the EEA.